How to cash a check.

Checks can only be enter as 'Cashed' after they have been printed and have the status, 'NotCashed'.  Generally this action occurs after the bank has sent you a statement indicating that the check has been cashed.

Here are the steps required to specify that a check has been 'Cashed'.

First open the 'Check' window by clicking the 'Accounting' menu bar.  Then select the 'Accounts Payable - CHECKS'.

The slide below illustrates the 'Check List' window.  The checks in this view are 'Cashed.'

You may view checks that are, 'ToBePrinted,' 'NotCashed,' 'Cashed' and 'Cancelled.'    

Select the 'NotCashed' option from the list.  The list of checks in circulation appear.

Below is an illustration of the status field.

The next step depends on your GL account set-up.  If you have two or more bank accounts, select the bank account where the check payment was withdrawn.   The 'Bank' list appears at the top right hand corner.   To learn more about GL accounts, read, 'What is the 'Code' field?'

In this case, the bank account, 'Bank No. 210' is selected.

The Check list contains only the checks of the specified status, 'NotCashed' and the bank account Name, 'Bank No. 210.'

Here is the list of 'NotCashed' checks withdrawn from the bank account Name, 'Bank No. 210.'

The next step is to click the radio button labelled, 'Cashed.' 

Then select from the drop down list just below, the date that the check changed status. 

The radio button and date list are shown in the next slide.

To indicate that a check is 'cashed' simply click a row on the check list row.  The check will indicate that it is 'cashed' in the column labelled 'Status.'  

In this slide, the check status reads, 'Cashed.'

Related topics:

Learn how to 'cancel' a check, read, 'How to cancel a check?'

Return to Accounting - Table of Contents.

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